Program & Auditions Coordinator

Part Time • $24 per hour

The Southeastern Theatre Conference (SETC) - Remote
https://www.setc.org/

Description

The Southeastern Theatre Conference (SETC) seeks an exceptionally organized, service-minded coordinator to help administer its grants, scholarships, awards, and audition programs. SETC is a regional theatre service and membership organization connecting theatre artists, educators, students, institutions, and employers to opportunities nationwide. This role is well suited to someone who takes satisfaction in precise follow-through, clear communication, and making complicated processes easier for others to navigate.

What You Will Do

Programs, grants, scholarships, and awards

Maintain assigned program calendars, eligibility materials, application instructions, communication templates, and award documentation; coordinate intake, review materials, notifications, order award materials, and manage recipient relationships and follow-up.

Keep accurate records of applicants, reviewers, decisions, payments, outcomes, and budget status; prepare clear summary reports for staff leadership.

Work with program staff and finance support to ensure awards and financial assistance are processed accurately and according to approved guidelines.

Audition program support

Support audition application intake, applicant tracking, eligibility review, registration verification, roster maintenance, scheduling preparation, deadline management, and SOTAs planning and coordination.

Serve as a first point of contact for audition-related questions, providing timely, professional assistance to applicants, educators, hiring companies, and other participants.

Prepare and maintain audition records, reports, schedules, packets, forms, and participant resources; assist with screening, callbacks, hiring-company processes, onsite delivery, and post-event reconciliation.

Organization-wide coordination

Maintain reliable communication in a remote workplace, attend required meetings, manage shared files carefully, and meet assigned deadlines.

Field participant and constituent questions for assigned SETC convention programming, including the Getchell New

Play Award, Teacher's Institute, and Theatrical Edge Academy (TEA), and support communications and administrative coordination for other assigned programs, including Theatre Symposium and the National Convention on Outdoor Theatre (NCOT).Provide phone answering coverage and call triage for the organization’s main remote line.

Provide in-person support for convention activities and programming needs while helping improve recurring administrative processes as organizational needs evolve.

Other duties as assigned.

What We Are Looking For

Strong administrative, organizational, written communication, and customer-service skills, with excellent attention to deadlines, records, accuracy, and constituent-facing details.

Comfort using spreadsheets, databases, application platforms, shared digital files, and standard office technology; experience with Acceptd or similar systems is helpful but not required.

Sound judgment when handling confidential information and the ability to manage several recurring processes independently while collaborating with a distributed staff team.

Experience in arts administration, auditions, scholarships, grants, conferences, education, or applicant support is preferred. A particular degree is not required.

Schedule, Travel, and Employment Terms

The position is scheduled for approximately 24 hours across three established workdays, set with the supervisor. Seasonal flexibility and occasional convention or audition travel may be required; additional hours require advance approval. Some event duties may fall outside ordinary business hours.

Compensation and benefits. $24 per hour. This is a part-time, nonexempt position scheduled for 24 hours per week. All hours worked must be accurately recorded and will be paid at the employee’s regular hourly rate. Overtime will be paid as required by applicable law, generally for hours worked over 40 in SETC’s designated workweek. Hours beyond the regular schedule, including overtime, require advance written approval.

Reporting: Day-to-day supervision by the Producer & Director of SETC Festivals and Special Events; audition work directed by the Director of Auditions.

How to Apply

Submit a resume and brief letter of interest to beth@setc.org

To apply for this job

Send an email with your details to beth@setc.org